PlatoForms provides our customers with HIPAA Compliant, PDF online forms that can be used in their offices. This service will allow our customers to get the level of protection they need to avoid violations which will lead to steep fines and possible prison time.
Not sure if you need the HIPAA compliant option? Here are a few common questions.
What is HIPAA Compliance?
The Health Insurance Portability and Accountability Act, otherwise known as HIPAA, was established in 1996 by President Bill Clinton. It was passed to protect personal information, particularly in the healthcare space.
This act is put in place to give those that are working with protected health information guidelines. In order to stay compliant, you must have physical and technical safeguards in place.
For example, if you are hosting your data, you need to use a HIPAA compliant hosting provider that has physical and technical safeguards in place. Here at PlatoForms, we have put into place the systems needed to protect personal health information when you upgrade your account.
Who Has to Be HIPAA Compliant?
Wondering if you have to be HIPAA compliant? The short answer is, anyone who works with protected health information (PHI), must adhere to HIPAA compliance. Does that mean that only doctors, hospitals, and nurses have to be compliant? Not at all. Any third-party company that works with a company that handles PHI, must also be HIPAA compliant.
There are two groups that must be in compliance:
A Covered Entity refers to:
- Health Plans
- Health Care Clearinghouses
- Health Care Provider
Anyone that works with the patient data must be HIPAA compliant. This includes employees in billing, administration, and data collection roles. If an employee has access to patient information, they must be trained.
A Business Associate is a third-party contractor or vendor that has access to patient information via the Covered Entity. These vendors can include:
- Call Centers
- Marketing Agencies
- IT Professionals
- Tech Companies
It’s up to the Covered Entity to make certain they have a Business Associates Agreement on any third party they work with that has access to PHI.
What Are the Penalties from a HIPAA Violation?
Both Covered Entities and Business Associates can be fined for HIPAA violations. There are two types of penalties, civil and criminal. Civil violations can range from $100-$50,000 per violation depending on the violation. Each day that the violation is not resolved, the penalties grow.
Criminal violations are for Covered Entities and individuals that knowingly disclose individual health information. The individual that committed the violation will serve jail time.
Use PlatoForms to Stay HIPAA Compliant
Here at PlatoForms, we help Covered Entities and Business Associates to stay HIPAA compliant by providing PDF online forms to our customers. This optional service is available to our Silver or Gold plan subscribers at no additional cost. Just let us know so we can make the upgrade to your account.
In the past 6 months, we’ve made huge strides to stay compliant. When you choose the HIPAA compliant service, we will upgrade your account with these extra protections, but not limited to them:
- Data Encryption
- Limited Access
- Logging & Monitoring
- Backup and Recovery
You can learn more about our continued efforts in the HIPAA overview.
We Sign a Business Associates Agreement
Also, to help you with your compliance, we’ll sign a Business Associates Agreement. After you completed the HIPAA compliant request form, we will send you a copy of the electronically signed BAA to your team administrator’s email box.
Don’t wait, become HIPAA compliant today! Make sure you upgrade your account in order to get this service. Once you sign-up, we’ll get your account set up with everything needed. If you have any questions, do not hesitate to reach out to us.