Building a form used to mean choosing templates, dragging fields, and tweaking layouts one by one.
Now it’s no longer necessary.
With AI-powered form generation, you can describe what you need in plain language—and let the system build the form structure for you.
In this guide, we’ll show how PlatoForms AI Form Generator works, when it’s useful, and how it fits together with templates, custom web forms, and fillable PDFs.
What Is an AI Form Generator?
An AI form generator lets you create forms by describing your intent, instead of manually building every field.
Instead of asking:
- “Which field type should I add?”
- “How many pages should this form have?”
- “Should this be conversational or classic?”
You simply describe the form you want.
PlatoForms AI automatically:
- Suggests relevant fields (text, dropdowns, checkboxes, dates, signatures)
- Builds a clean, editable form layout
- Adapts the structure based on your description
You stay in control—but skip the repetitive setup work.
👉 See how AI Form Generator works
When AI Form Generation Makes Sense
AI-generated forms work best when:
- You’re starting from scratch
- You know the goal, but not the exact structure yet
- Speed matters more than pixel-perfect design
- You plan to iterate after publishing
Common examples:
- Employee onboarding forms
- Performance evaluations
- Lead intake forms
- Surveys and internal checklists
- Registration or application forms
If you already have a designed PDF, AI is still useful—but you may want a different starting point (we’ll cover that below).
Step-by-Step: Generate a Form with PlatoForms AI
Step 1: Start a New Web Form
From your dashboard, click Start to Build → Web Form.
You can choose:
- Classic Form (all questions on one page)
- Conversational Form (one question at a time)
- Or start from a template
You can switch between Classic and Conversational layouts later.
Step 2: Describe Your Form in Plain Text
Inside the form builder, you’ll see an AI input bar.
Type something like:
“Create an employee performance evaluation form with employee name, department, evaluation period, rating scale, feedback, and development goals.”
Pro Tip: The more specific you are (e.g., “add a signature field”), the better the AI can structure your initial draft.
Click Let’s Go.
Step 3: Choose Form Length & Layout
AI will ask you to select:
- Short – minimal fields
- Standard – balanced structure
- Extended – detailed evaluation
Then choose:
- Classic layout
- Or Conversational layout (chat-style)
Click Continue.
Step 4: Review and Adjust AI Suggestions
Once the form is generated, you can:
- Select or remove suggested fields
- Change field types
- Edit labels, placeholders, and order
- Add logic or validation rules
AI gets you 80% there—you fine-tune the rest.
Step 5: Publish and Share
After editing:
- Publish the form
- Share via link or QR code
- Embed it on your website
- Collect submissions in one dashboard
👉 Manage and export submissions
AI Forms vs Templates: When to Use Which?
AI forms and templates aren’t competitors — they solve different problems.
| Use case | AI Form Generator | Templates |
|---|---|---|
| Starting point | When you want a fast, flexible starting point | When you want a proven, ready-made structure |
| Form type | Unique, internal, or custom workflows | Common forms (RSVP, surveys, donations, HR) |
| Setup effort | Minimal setup, generated from description | Minimal editing, already structured |
| Discovery | No need to browse template categories | Choose from categorized templates |
| Customization | Ideal if you plan to customize heavily | Best when only light edits are needed |
| Time to launch | Minutes, with iteration | Immediate, near plug-and-play |
You can also generate a form with AI and later turn it into a reusable template.
What About PDFs? Where AI Fits In
AI form generation works best for online web forms.
If you already have a PDF, PlatoForms offers two additional paths:
1. Convert PDF into Fillable Form (Preserve Design)
- Upload your PDF
- Keep the original layout, fonts, and formatting
- AI helps detect fields automatically
- Users fill it out online
2. Convert PDF into Custom Web Form
- Use the PDF as content reference
- Redesign into a mobile-friendly web form
- Combine AI-generated fields with modern UX
AI helps in both flows—but the outcome is different.
Limitations of AI Form Generation (What It Won’t Do)
AI is powerful—but not magic.
It won’t:
- Know your company’s internal policies
- Replace domain-specific judgment
- Design highly branded layouts automatically
- Handle complex workflows without configuration
That’s why PlatoForms combines:
- AI generation
- Manual editing
- Templates
- Workflows
- Fillable PDFs
So you can choose the right tool for each job.
Putting It All Together: A Flexible Form Workflow
Many teams use PlatoForms like this:
- Start with AI Form Generator
- Fine-tune with manual edits
- Switch to Conversational mode if needed
- Reuse as a template
- Export submissions as PDFs
That flexibility is the real advantage.
Ready to Try It?
- Generate a form with AI → AI Form Generator Guide
- Browse ready-made templates → Template Gallery
- Convert an existing PDF → Fillable PDF Forms
- Design a form from scratch → Custom Web Forms
AI helps you move faster.
PlatoForms helps you move forward—without locking you into one way of working.
