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FAQ How to automatically save submitted form data to Google Sheets

How to automatically save submitted form data to Google Sheets

Question

Is it possible to automatically transfer data submitted through my online forms to Google Sheets upon submission?


Answer

Absolutely! You can connect your online forms to Google Sheets. Form submissions get neatly stored in a spreadsheet, making it easy to view and analyze the data in rows and columns.

Showcase for connecting Google Sheets


How to transfer data to Google Sheets

Follow these steps:

  1. Navigate to the Dashboard and hover over the desired form.

  2. Click the Settings (gear) icon located at the top right corner of the form, then select Integration.

    Integration button

  3. Within the expanded Integration panel, choose Google Sheets > Connect Google Sheets.

    Click cloud drive

  4. Follow the on-screen prompts to grant PlatoForms access to your Google account.

  5. Once successfully connected, you’ll see two fields on the panel:

    Google sheets upload settings

  • Select a Google Sheet: Choose an existing sheet from the dropdown list or click Create a new Google Sheet to generate a new one. If you create a new sheet, its name will match your online form’s title in PlatoForms.

  • Fields To Google Sheets: These are the submission fields that will be uploaded to your Google Sheets. Use the Change Fields option to select or deselect them as needed.

  1. Click Save to apply your settings.

With these steps completed, all new form submissions will be automatically saved into your designated Google Sheet.


Advanced guide

You can also integrate your form with automation tools like Zapier or Make (formerly Integromat) to handle form submissions.

These integrations allow you to:

✅ Send data from online form submissions to a Google Sheet

✅ Send collected data to destinations beyond just spreadsheets:

  • CRMs
  • Email marketing tools
  • Databases
  • And more

✅ Trigger multi-step workflows and actions, such as:

  • Sending notifications
  • Updating other apps
  • Running code snippets

In essence, automation tools provide powerful integration capabilities to connect your forms with various apps and services. This allows you to streamline processes and automate tasks based on form submissions.

While Google Sheets integration is straightforward for data collection, tools like Zapier and Make offer more advanced capabilities, albeit with more complex setup requirements.


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