Is PlatoForms better than other form builders?

Question

Is PlatoForms better than other form builders?

Answer

It depends on your use case—but if your workflows rely on PDFs, documents, or approvals, PlatoForms is fundamentally different from traditional form builders.

Most form builders are data-first. They focus on collecting responses through web forms, starting from a blank canvas or templates, and exporting data afterward.

PlatoForms is PDF-first.
It is designed around real business documents—the PDFs your organization already uses. Instead of treating PDFs as an afterthought, PlatoForms turns them into the core of the workflow: online forms generate consistent, finalized PDFs that teams actually rely on for compliance, records, and delivery.

On top of this PDF foundation, PlatoForms adds modern capabilities:

• AI-powered setup

  PlatoForms uses AI in two practical ways:

  • AI form generation from prompts — describe what you need (e.g. intake form, approval form, onboarding form), and AI generates a structured starting form.
  • AI field detection from PDFs — upload an existing PDF and let AI recognize fields, labels, and layout automatically.

  Both approaches significantly reduce manual setup. AI accelerates form creation—but you always stay in control and can refine fields, logic, and document output at any time.

• Conversational Form experience
  Any web-based form can switch to a one-question-at-a-time, chat-style interface to improve completion rates, especially on mobile, without rebuilding the form.

• Workflow and automation support
  Forms can move through multi-step approvals, invitations, signatures, payments, and integrations—while automation is triggered on the final generated PDF, not just raw form data.

This combination makes PlatoForms especially suitable for healthcare, legal, education, government, finance, and internal operations—where documents matter as much as data.

Good to know

• PlatoForms supports both PDF-based forms and web forms from scratch.
• AI is used to speed up setup.
• Conversational forms are a presentation mode you can enable anytime.
• Workflows, approvals, and integrations all operate around the generated PDF as the source of truth.

Have more questions?
Visit our FAQs page or contact us.