Built for Public Accountability

Most government employee and non-profits already have dozens or hundreds of PDF forms—permits, applications, registration forms, compliance documents. Instead of rebuilding from scratch, convert your existing PDFs into online forms with AI field detection.

Choose your path: Web forms create responsive, mobile-optimized layouts perfect for citizens accessing services on any device. Fillable PDF forms preserve your exact design—ideal when you have pre-approved layouts, mandated formatting, or users who expect the familiar document appearance. Both paths deliver accessible, compliant forms in minutes with AI doing the heavy lifting.

Long public service forms often lead to drop-offs, especially on mobile. PlatoForms’ conversational forms present one question at a time, hide irrelevant sections, and guide applicants step by step.Convert any application, intake, or survey into conversational mode with one click—no redesign needed. Customize themes and styling to reflect your organization’s identity while improving accessibility, reducing errors, and increasing submission completion.

PlatoForms supports secure electronic signatures with signature certificates, ensuring document integrity and legal credibility for public sector use.Automate multi-level approval workflows for permits, funding requests, internal reviews, and compliance sign-offs. Each step can include a signature certificate, reducing delays while maintaining accountability and audit trails.

Government employee and non-profits often have partial information on file—permit holders renewing licenses, program participants re-enrolling, or grant recipients submitting progress reports. Instead of asking them to start from scratch, send pre-filled forms with known details already populated.

Pre-fill names, case numbers, addresses, or prior application data to reduce burden and speed completion. Control what recipients can edit—mark sensitive fields as read-only or hide them entirely to protect data integrity. Send forms individually or in bulk via email invitation links, and track delivery, opens, and submissions in real time. Ideal for permit renewals, benefit recertifications, annual reporting, volunteer onboarding, or any process where you already know some applicant details. No downloads required—recipients complete everything online, and you get cleaner data with fewer errors and faster turnaround.

Many government and non-profit processes require applicants to complete multiple forms with overlapping information—business licenses with separate tax forms, grant applications with budget worksheets, or permit applications with supplementary declarations. Asking citizens to re-enter their name, address, and signature across five different PDFs creates unnecessary burden and errors.

PlatoForms’ Master Form solves this by connecting one input form to multiple PDF documents. Citizens fill out their information once, and the system automatically populates all connected documents—delivering a complete package as a single ZIP file. Perfect for business licensing bundles, comprehensive grant applications, multi-form permit processes, or any workflow where one applicant needs to complete multiple related documents. Design fields once, reuse them everywhere, and eliminate repetitive data entry for both citizens and staff.

PlatoForms helps government employee and non-profit organizations securely move submission data into their existing systems—without manual re-entry or duplicate work. Submitted forms and documents can be automatically synced to Google Drive, Dropbox, OneDrive, or Box for structured record-keeping, while workflows can be automated via Zapier, Make, or Pabbly to support internal reviews, approvals, and follow-ups. For more complex or regulated environments, PlatoForms also supports API and webhooks to push structured data directly into internal databases or case management systems. Data can be exported as CSV, JSON, or PDFs, making it easier to meet reporting requirements, compliance standards, and audit needs.

Complex government and non-profit forms benefit from intelligent features that improve completion rates and protect sensitive information. PlatoForms’ conditional logic creates dynamic forms that adapt in real time—showing or hiding fields based on applicant answers. A permit application can display zoning questions only for commercial properties, or a grant form can reveal budget fields only when certain funding types are selected, eliminating confusion and reducing abandonment.

For lengthy applications like comprehensive grant submissions or multi-document permit packages, the save-for-later feature lets citizens pause and return within a configurable expiration window (1 to 180 days or indefinitely). Applicants receive a unique link to resume exactly where they left off—critical for processes requiring supporting documents, financial records, or stakeholder input. Combine this with passcode protection to secure access: set form-level passcodes for public-facing applications, or add passcode requirements to saved links and shared submission URLs. Together, these features reduce barriers for applicants while giving agencies control over data access, form availability, and completion timelines.