Modernize paper-heavy processes with AI-powered forms and automation
Paperwork Made Simple for Government & Non-Profits
Government agencies and non-profits often struggle with paper-heavy processes, manual approvals, and limited staff. PlatoForms converts existing applications and compliance PDFs into secure online forms, while PDF Document Creator creates new letters, notices, certificates, and reports from a prompt. With AI field detection, automated workflows, e-signatures, and real-time tracking, teams can deliver services faster and reduce administrative overhead—without complex IT projects.
Built for Public Accountability
Compliance, transparency, and traceable processes
Two paths: mobile-friendly web forms or layout-preserving fillable PDFs
Convert Your Existing PDFs to Accessible Online Forms
Most government employee and non-profits already have dozens or hundreds of PDF forms—permits, applications, registration forms, compliance documents. Instead of rebuilding from scratch, convert your existing PDFs into online forms with AI field detection.
Choose your path: Web forms create responsive, mobile-optimized layouts perfect for citizens accessing services on any device. Fillable PDF forms preserve your exact design—ideal when you have pre-approved layouts, mandated formatting, or users who expect the familiar document appearance. Both paths deliver accessible, compliant forms in minutes with AI doing the heavy lifting.
Choose your path: Web forms create responsive, mobile-optimized layouts perfect for citizens accessing services on any device. Fillable PDF forms preserve your exact design—ideal when you have pre-approved layouts, mandated formatting, or users who expect the familiar document appearance. Both paths deliver accessible, compliant forms in minutes with AI doing the heavy lifting.
Design letters, certificates, notices, and reports in one place
Create Official Documents Without Starting in Word
Government agencies and non-profits often need to create a new document before there is a PDF to digitize: a policy notice, grant decision letter, permit, certificate, or program report. With PlatoForms’ PDF Document Creator, describe what you need to the AI Assistant and get a complete, editable draft with content, sections, tables, and form fields already arranged on the canvas. You can also start from a ready-to-use document template or a blank page, then customize it with drag-and-drop tools.
Apply your organization’s branding with reusable themes and styled components, then use automatic page flow, page breaks, headers, and footers to keep multi-page documents consistent. Export the finished document as a print-ready PDF, or convert the same design into a fillable PDF or online form when you need to collect information and signatures. Follow the PDF Document Creator guide.
Apply your organization’s branding with reusable themes and styled components, then use automatic page flow, page breaks, headers, and footers to keep multi-page documents consistent. Export the finished document as a print-ready PDF, or convert the same design into a fillable PDF or online form when you need to collect information and signatures. Follow the PDF Document Creator guide.
Simplify complex forms and eliminate ’time taxes'
Reduce Administrative Burden for Citizens & Staff
Long public service forms often lead to drop-offs, especially on mobile. PlatoForms’ conversational forms guide applicants step by step, improving completion rates and reducing errors.
Convert any application or survey with one click—no redesign needed—and customize themes to reflect your organization’s identity.
Convert any application or survey with one click—no redesign needed—and customize themes to reflect your organization’s identity.
Legally valid signatures and transparent workflows
Secure Approvals & E-Signatures
PlatoForms supports secure electronic signatures with signature certificates, ensuring document integrity and legal credibility for public sector use.Automate multi-level approval workflows for permits, funding requests, internal reviews, and compliance sign-offs. Each step can include a signature certificate, reducing delays while maintaining accountability and audit trails.
Auto-populate known details and streamline submissions
Pre-Filled Forms That Respect People’s Time
Government agencies and nonprofits often already have partial data. With pre-filled forms, you can auto-populate details like names, case numbers, or prior records—reducing effort and speeding up completion.
Control what users can edit with read-only or hidden fields, and track submissions in real time. You can also send emails using your own custom domain (CNAME) to ensure official, trustworthy communication.
Control what users can edit with read-only or hidden fields, and track submissions in real time. You can also send emails using your own custom domain (CNAME) to ensure official, trustworthy communication.
One submission for entire document packages
Fill Once, Generate Multiple Documents with Master Forms
Many government and nonprofit processes require multiple forms with repeated information. PlatoForms’ Master Form lets applicants fill in their details once, then automatically populates all connected documents.
Perfect for permits, licenses, and grant applications—reducing errors, saving time, and delivering complete document packages in one go.
Perfect for permits, licenses, and grant applications—reducing errors, saving time, and delivering complete document packages in one go.
Connect forms with your data infrastructure
Integrate with Existing Systems
PlatoForms lets government and nonprofit teams sync submissions to Google Drive, Dropbox, OneDrive, or Box and automate workflows via Zapier, Make, or Pabbly.
Export data anytime as CSV, JSON, or PDFs or use API and webhooks to send it directly to internal systems—no manual entry required.
Export data anytime as CSV, JSON, or PDFs or use API and webhooks to send it directly to internal systems—no manual entry required.
Adapt to responses, enable completion flexibility, control access
Smart Forms with Conditional Logic, Save-for-Later & Passcode Protection
For government and nonprofit workflows, PlatoForms’ conditional logic shows only relevant fields—reducing errors in applications like permits or grants.
The save-for-later feature lets applicants complete forms over time, while passcode protection ensures secure, controlled access.
The save-for-later feature lets applicants complete forms over time, while passcode protection ensures secure, controlled access.
A real customer shares how online forms save time for staff and members
How PlatoForms Supports Disability Sports Organizations
FAQ’S
-
Can we customize the forms with our organization’s branding?
Absolutely. You can customize your online forms with your organization’s logo, color scheme, and custom domain (CNAME). This ensures a consistent, professional experience for citizens, applicants, and stakeholders—building trust from the first interaction. -
Can we create official documents without an existing PDF?
Yes. With PDF Document Creator, government agencies and non-profits can create policy notices, grant letters, permits, certificates, and reports from an AI prompt, a blank page, or a ready-to-use document template. Customize the content, layout, and branding, then export a print-ready PDF or convert the same design into a fillable PDF or online form. Follow the PDF Document Creator guide to get started. -
How does PlatoForms protect sensitive citizen and beneficiary data?
PlatoForms secures public data with encryption, granular access controls, detailed activity logs, and optional two-factor authentication, ensuring data privacy, accountability, and compliance. -
Can forms change based on applicant responses?
Yes. Use conditional logic to show or hide sections based on eligibility, program type, or responses—reducing confusion and improving data quality. -
Does PlatoForms support legally valid e-signatures?
Yes. PlatoForms provides electronic signatures with signature certificates and approval workflows suitable for government and non-profit documentation. -
Can we track submissions for audit and public records compliance?
Yes, you can! PlatoForms provides activity logs to track specific form activities for monitoring and transparency. This feature currently records two key types of events: form notification email logs and manual submission deletion logs. The email log maintains a history of all sent notification and reminder emails, detailing the email path (whether sent from a default or custom domain) and the recipient addresses. The deletion log records instances when a submission is manually removed from the Submission page. -
Is PlatoForms affordable for government and non-profit budgets?
Absolutely. PlatoForms offers cost-effective pricing plans designed for budget-constrained organizations. Unlike enterprise systems requiring expensive implementation and training, PlatoForms is intuitive—most teams publish their first form within hours. You can start with a free plan and scale as your needs grow, avoiding upfront capital costs and lengthy procurement. -
What kind of support is available for government and non-profit teams?
PlatoForms simplifies form creation with user-friendly interfaces—no coding required. We offer comprehensive support including video tutorials, documentation, FAQs, and a responsive support team. Government and non-profit teams find the platform intuitive, typically becoming proficient within days, even with minimal training budgets.
