Challenge
Every weekend, pharmacy staff were handwriting nearly 300 forms — slow, error-prone, and impossible to scale.
Building a custom-coded solution wasn’t realistic, and most form tools couldn’t prefill data, handle PDF-based workflows, or support multi-step processes.
“We were handwriting hundreds of forms — it was time-consuming and easy to make mistakes.”
PlatoForms Solution
After finding PlatoForms on Google, the team digitized the entire workflow.
They designed branded PDFs in Figma, imported them into PlatoForms, and connected their internal results system with the PlatoForms API.
Using Zapier, the data automatically prefilled each PDF, generated polished documents, and delivered them to patients instantly — eliminating most of the manual work staff used to handle.
“PlatoForms connected everything — from our data platform to the final PDF — and just made it flow.”
Results Achieved
Within weeks, the team replaced every handwritten form with a fully automated workflow — saving hours each day and delivering a smoother patient experience.
| Metric | Before | After |
|---|---|---|
| Scale | 300 handwritten forms/weekend | 1,000 automated forms/day |
| Accuracy | Frequent manual errors | Consistent, error-free PDFs |
| Efficiency | Staff manually handling forms | Non-technical staff run workflows independently |
| Experience | Slow delivery, manual follow-up | Results sent automatically & instantly |
“It reduced errors, increased completion rates, and made our process look professional.”
Features That Made the Difference
- PDF → Online Form Builder – turn branded PDFs into fillable online forms
- Prefilled Forms & API Integration – auto-populate data and generate PDFs instantly
- Zapier Automation – connect with existing tools for seamless delivery
- Workflows & Approvals – manage multi-step reviews and hand-offs
- Collaboration Features – empower non-technical teams to manage forms with ease
Together, these turned complex healthcare paperwork into a no-code automated workflow that anyone on the team could maintain.
The Impact
PlatoForms enabled the team to scale testing capacity, eliminate manual steps, and deliver results faster than ever — without writing a single line of code.
For busy pharmacies during the pandemic, the impact was immediate and meaningful.
“PlatoForms is reliable. Once we saw it could connect with Zapier, it became very powerful for us.”
How It Can Help You
Just like Amit’s team, you can replace slow, manual paperwork with automated digital workflows — no coding required.
PlatoForms helps you:
- turn PDFs into smart online forms
- connect data through APIs or Zapier
- generate complete documents instantly
- scale operations without extra staff
Whether you work in healthcare, research, education, or any field handling high-volume data, PlatoForms helps you move faster, reduce errors, and deliver a seamless experience from start to finish.