Challenge

When the pandemic began, Para Sport Germany needed to move its certification exams and member paperwork online — and they had less than two weeks to do it.

It wasn’t enough to simply put PDFs on the web.

They needed a secure, accessible way for hundreds of members — including people with disabilities — to complete, submit, and process forms without custom development.

PlatoForms Solution

Max discovered PlatoForms while searching for a straightforward way to turn designed PDFs into interactive online forms.

Within days, his team digitized all exam and registration forms — no coding required.

Their workflow was simple:

Illustrator → PlatoForms → field mapping → Google Sheets & Slack for automatic updates.

“We use integrations like Google Sheets or Slack — that’s the part saving us the most time.”

Today, the same workflow powers their annual member surveys, instructor payment forms, and education reports.

Results Achieved

Metric	Result (Web-Ready Tags)	Transcript Reference / User Quote
Processing Time	30–90 % faster	“We save time from 30 % to 90 %, depending on the form.”
Automation	Data instantly syncs to Google Sheets	“We use integrations like Google Sheets or Slack… that saves the most time.”
Submissions	No more printing or mailing	“Before, they had to send it via mail. Now they just click Send.”
Localization	All forms available in German	“I import the German translation file each time… it takes three or four minutes per document.”

Each November, around 2,000 submissions now arrive digitally — a task that once filled entire days with manual sorting and data entry.

“More and more users want to fill it online — it’s easier for them and for us.”

Features That Made the Difference

• PDF → Online Form Builder

  Transform custom-designed PDFs into accessible web forms in minutes.

  “Our design department creates PDFs; I upload and configure them.”

• Google & Slack Integrations

  Route data instantly to spreadsheets and team channels — no copy/paste, no email attachments.

• Re-use & Updates

  Rebuild faster by swapping background PDFs while keeping all form logic intact.

  “I can use all input fields from another form — just change the background.”

• Localized Interfaces

  Provide German-language interfaces and error messages.

• Built-in Signatures

  Allow internal approvals with no extra tools.

The Impact

By moving forms online, Para Sport Germany freed up hours each week for staff to focus on what truly matters: supporting athletes and local clubs.

The switch didn’t just save time — it made the process more consistent, accessible, and transparent across departments.

“In most organizations, processes are moving from offline to online — and PlatoForms is a big part of that transformation.”

30-90% Save Time ｜ 0 Manual Submission Handling ｜ 2,000+ Digital Submissions/Year

How It Can Help You

Like Max’s team, you can replace slow, manual paperwork with automated digital workflows — without rebuilding your existing forms.

PlatoForms helps you:

• convert custom PDFs into smart, accessible online forms
• sync data instantly to tools like Google Sheets, Slack, or your internal systems
• generate completed documents in seconds
• standardize workflows across teams — no coding needed

Whether you work in education, government, non-profit operations, or any team handling large volumes of submissions, PlatoForms helps you move faster, reduce repetitive tasks, and deliver a smoother experience for everyone.

From annual surveys to instructor payments to accessibility-friendly submissions — PlatoForms gives you a reliable workflow you can build once and use for years.