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FAQ Can I use multiple passcodes at once?

Can I use multiple passcodes at once?

Question

Can I use multiple passcodes at once?


Answer

Yes, you can! PlatoForms allows you to layer multiple passcodes + password protections to secure your form access and content.

Here’s how different passcodes/password can work together:

  • Form passcode - Prevents public access to the form itself.
  • Shared URL passcode - Secures the download/edit links shared after form submission.
  • Save-for-Later passcode - Lets users save their progress securely.
  • Invitation passcode - Adds an extra layer when inviting specific users to fill out the form.

You can enable any or all of these based on your needs.


Examples and use cases

Here are a few real-life examples of how you might combine different passcodes:


🔒 Internal survey for employees

You’re running an internal survey that shouldn’t be accessed by the public:

  • Form passcode: Prevent public access.
  • Invitation passcode: Ensure only invited staff members can open the form.
  • Save-for-Later passcode: Allow employees to return and complete the form later with their own passcode.

🧾 HR application form

You’re collecting job applications that may contain personal data:

  • Form passcode: Protect access from random users.
  • Shared URL passcode: Secure the edit or download link emailed to applicants.
  • Save-for-Later passcode: Allow applicants to resume without losing progress.

📄 NDA or contract submission

You’re sending a contract form to external parties and want full control:

  • Form passcode: Only share the form with approved parties.
  • Invitation passcode: Make sure each recipient is individually validated.
  • Shared URL passcode: Prevent unauthorized viewing of submission PDFs.

🧪 Client feedback form (private beta)

You’re gathering early feedback from selected clients:

  • Form passcode: Prevent general public from finding the form.
  • Save-for-Later passcode: Let testers take their time without starting over.
  • Shared URL passcode: Protect feedback and results from leaking.

💡 Tip: You can combine all four types for maximum control—ideal for sensitive workflows or internal operations.


Where to set each passcode

Passcode type Where to set it
Form passcode Form Settings > General > Toggle on Form is passcode protected
Shared URL passcode Form Settings > General > Toggle on Shared URLs are passcode protected
Save-for-Later passcode Form Settings > General > Toggle on Save-for-later URL is passcode protected
Invitation passcode Invitation > Enable Track Invitation > Check Invitation is password protected

🔐 Each passcode layer protects a different part of the process—form access, invitation, progress, and download links.


Want to understand how each type of passcode works in more detail? Check this FAQ for a breakdown of their use cases and behaviors.


Video tutorial

You can also refer to our video tutorial:


Need More Help?

Check out our full FAQs page or contact support for assistance.