Digital forms empower educators, support students, simplify operations
Streamlining Education with Online Forms
Every school faces the same administrative challenges: paperwork, missing permission slips, and enrollment packets scattered across email chains. PlatoForms turns these documents into secure, fillable online forms that parents and students can complete on any device. Upload existing PDFs or build new forms in minutes, track submissions in real-time, automate approvals, and streamline workflows from preschool to universities—all without touching a stack of paper.
Solve Administrative Challenges in Education
Better parent experience, simplified processes for educators
Automated routing that keeps every department moving
Faster Approvals Across All Departments
Graduating seniors need clearance from five departments: library, finance, counselor, activities director, and principal. Traditional paper forms take weeks or get lost, and email attachments cause version confusion. PlatoForms approval workflows assign each section to the right department, notify the next when ready, and show fillers only the fields they need. Built-in reminders keep approvals on track. What used to take three weeks now finishes in three days—no lost forms, no chasing signatures.
Detect fields and create digital forms automatically.
AI-Powered School Forms
Many schools publish their first digital form in just 10 minutes. Upload a PDF, and PlatoForms’ AI detects and maps all fields—text boxes, checkboxes, signatures, dates, and dropdowns—turning it into a working digital form. Preview, tweak labels if needed, and publish while keeping your layout, branding, and legal language intact. For custom forms, start from a template or describe your needs—like a sports participation form with student info, emergency contacts, medical history, and liability waiver—and our AI generator builds the form structure automatically. No coding, no IT wait.
Guide users step-by-step and turn long forms into quick, friendly chats
Make Every Form Easy to Finish
Long school forms can overwhelm parents and students, leading to abandoned submissions. PlatoForms’ conversational forms guide users one question at a time, skip irrelevant sections, and show progress. Switch any PDF, web form, or workflow to conversational mode with one click, no redesigns, faster completions, and a smoother experience for your school community.
Sync, collect, and automate effortlessly
Seamless Form Integration for Your School
PlatoForms ensures form submissions flow seamlessly into your school’s existing systems without manual data entry. Automatically sync completed forms to Google Drive, Dropbox, OneDrive, or Box, collect payments via Stripe, or automate workflows with Zapier, Make, or Pabbly. For direct SIS integration, push structured JSON data via webhooks API, or export as CSV, JSON, or PDFs. With PlatoForms, digital forms become the central hub feeding your student data infrastructure—fast, organized, and hassle-free.
Save-for-later, waitlists included
Digital-First, Family-Friendly
Digital works for most families, but not all. Keep tablets on-site for those without devices, and offer paper PDFs if preferred. Families can enbable save-for-later setting and resume anytime—perfect for gathering records. For limited spots, set submission limits to close registration automatically and redirect extra families to a waitlist. Flexible, digital-first, but never digital-only.
FAQ’S
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Can online forms be integrated with existing school/university information systems?
Absolutely! PlatoForms online forms integrate smoothly with your school databases via APIs. Also, integrate with no-code automation tools like Zapier, Make, and Integrately for wider application compatibility. -
Do online forms provide options for electronic signatures and approvals?
Yes, PlatoForms offers electronic signatures and approvals through its signature certificate feature, ensuring document credibility and security. Additionally, its workflow feature facilitates efficient completion of forms by multiple individuals in scenarios like school clearances and registrations. -
Can we show or hide questions based on parents’ or students’ answers?
Yes. PlatoForms’ Conditional Logic lets you show only relevant questions. For example, if a child doesn’t need special accommodations, related questions are hidden, making forms shorter and faster to complete. -
Can we send pre-filled forms to many parents at once?
Yes. With PlatoForms’ Invitation feature, schools can email pre-filled forms to parents in bulk. You can pre-fill fields like student name or ID, so parents don’t need to re-enter the same information. This helps reduce errors, improves completion rates, and allows administrators to track email delivery and submissions. -
What kind of support and training is available for staff to effectively use online form solutions?
PlatoForms simplifies online form use for staff with user-friendly interfaces, no coding required. We offer ample support options like video tutorials, guides, FAQs, and a responsive support team. -
How does PlatoForms protect student and parent data?
PlatoForms keeps data safe with encryption, access controls, activity logs, and optional two-factor authentication, ensuring only authorized staff can view or edit forms while maintaining privacy and accountability. -
Are there any additional costs or fees beyond the initial setup?
No, there are no additional costs or fees beyond the initial setup. Our subscription plans allow for monthly or yearly payments, and there are no extra charges unless you choose to upgrade your plan. Additionally, our premium plan grants access to all your team members.
