Reduce HR workload and simplify processes for everyone
Less Paper, More HR Efficiency Powered by Online Forms
Every HR team struggles with scattered paperwork, missing signatures, delayed approvals, and constant follow-ups with new hires. PlatoForms converts these documents into secure, fillable online forms that employees can complete on any device, with AI automatically detecting fields and generating forms from scratch or using templates. It also automates approval workflows, tracks submissions in real time, and keeps employee data organized from hiring to offboarding, with far less manual data entry.
Solve Everyday HR Challenges
Faster onboarding, cleaner data, fewer follow-ups
Detect fields and create digital forms automatically
AI-Powered HR Forms
Many HR teams publish their first digital form in just 10 minutes. Upload an onboarding packet, policy acknowledgment, or benefits form, and PlatoForms’ AI detects and maps all fields-text boxes, signatures, dates, and files uploads—turning static files into working digital forms while preserving layout, legal language, and branding.
For new forms, start from a template or simply describe what you need—such as a new hire onboarding form with personal details, tax information, signatures, and dates—and the AI generates the forms instantly. Fully editable, no technical skills required.
For new forms, start from a template or simply describe what you need—such as a new hire onboarding form with personal details, tax information, signatures, and dates—and the AI generates the forms instantly. Fully editable, no technical skills required.
Turn tedious forms into friendly, conversational chats
Make Applications & Surveys Engaging
Long HR forms overwhelm new hires—especially on mobile. PlatoForms’ conversational forms present one question at a time, hide irrelevant sections, and guide employees step by step.
Switch any HR form or workflow to conversational mode with one click—no redesign needed. Choose from a variety of modern, polished themes or customize the look to match your employer brand. The result: higher completion rates, fewer mistakes, and a more welcoming first impression of your company.
Switch any HR form or workflow to conversational mode with one click—no redesign needed. Choose from a variety of modern, polished themes or customize the look to match your employer brand. The result: higher completion rates, fewer mistakes, and a more welcoming first impression of your company.
E-signatures and approval workflows for every HR process
One Platform for Signatures and HR Approvals
PlatoForms provides secure electronic signatures with its signature certificate feature, ensuring legal compliance and document credibility.
Its workflow feature not only streamlines multi-step approvals for HR processes such as onboarding, performance reviews, expense reports, and time-off requests, but also supports signature certificate at each step, reducing delays and keeping approvals on track.
Its workflow feature not only streamlines multi-step approvals for HR processes such as onboarding, performance reviews, expense reports, and time-off requests, but also supports signature certificate at each step, reducing delays and keeping approvals on track.
Sync, collect, and automate effortlessly
Seamless HR Integrations
PlatoForms ensures form submissions flow seamlessly into your HR systems without manual data entry.
Automatically sync completed forms to Google Drive, Dropbox, OneDrive, or Box, collect payments for benefits premiums or parking fees via Stripe, or automate workflows with Zapier, Make, or Pabbly.
For direct HRIS integration, push structured JSON data via webhooks API, or export as CSV, JSON, or PDFs. With PlatoForms, digital forms become the central hub feeding your employee data infrastructure—fast, organized, and hassle-free.
Automatically sync completed forms to Google Drive, Dropbox, OneDrive, or Box, collect payments for benefits premiums or parking fees via Stripe, or automate workflows with Zapier, Make, or Pabbly.
For direct HRIS integration, push structured JSON data via webhooks API, or export as CSV, JSON, or PDFs. With PlatoForms, digital forms become the central hub feeding your employee data infrastructure—fast, organized, and hassle-free.
Save-for-later, mobile-ready, limit access
Flexible, Employee-Friendly Forms
Employees can enable save-for-later to complete forms at their own pace—perfect for onboarding documents that require IDs or tax information.
For deadline-driven processes like benefits enrollment, set submission limits to close enrollment automatically and redirect late submissions to HR support. Flexible, compliant, and professional from day one.
For deadline-driven processes like benefits enrollment, set submission limits to close enrollment automatically and redirect late submissions to HR support. Flexible, compliant, and professional from day one.
FAQ’S
-
How does PlatoForms protect sensitive employee data?
PlatoForms keeps employee data safe with encryption, access controls, activity logs, and optional two-factor authentication, ensuring only authorized HR staff can view or edit forms while maintaining privacy, compliance, and accountability for sensitive employee information. -
Can forms adapt based on employee answers?
Yes, absolutely! Conditional logic shows or hides questions based on responses—for example, skipping benefits sections for contractors. -
Does PlatoForms support e-signatures for HR documents?
Yes, absolutely! PlatoForms supports legally valid electronic signatures with signature certificates and approval workflows. -
Can we integrate online forms with our existing HR software?
Yes, you can! PlatoForms offers APIs that seamlessly integrate your online forms with your HR software. You can also connect it to your current HR software using Zapier, Make, Stripe or Integrately, facilitating smooth data flow between systems. -
Can one form submission generate multiple documents?
Yes! Using Master Form, one submission automatically populates all linked PDFs. You get a consolidated ZIP package with all completed documents instantly. -
Can we customize online forms to fit our specific HR needs?
Certainly! PlatoForms offers extensive customization options. You can tailor forms to your specific requirements by adding your logo, choosing brand colors, and styling the form layout to reflect your business’s identity. This ensures your forms are both functional and visually aligned with your brand. -
Can we send pre-filled forms to employees?
Yes, absolutely! With PlatoForms’ Invitation feature, HR teams can send pre-filled onboarding, policy, or internal forms to employees in bulk. Pre-fill known details like name, employee ID, or department to avoid repetitive data entry, reduce errors, and speed up completion. You can track email delivery and submissions in real time, and control fields by hiding them or setting them as read-only to keep sensitive information consistent. -
How can we track the status of submitted forms?
PlatoForms lets you track and download submission data through its dashboard. You can also integrate with third-party tools to monitor submission status in real time. -
What kind of support and training is available for HR teams to effectively use online form solutions?
PlatoForms simplifies online form use for HR teams with user-friendly interfaces, no coding required. We offer ample support options like video tutorials, guides, FAQs, and a responsive support team. HR professionals find the platform intuitive, typically becoming proficient within days.
