In 2025, AI is everywhere—powering your work, not just buzzing in headlines.
Yet Forrester’s 2023 research reveals a critical gap: 75% of companies demand process optimization while only 8% provide automation training. This disconnect is bleeding profits.
Even worse? 45% of businesses cut automation budgets despite 56% claiming process improvement is “strategic”. Talk about mixed signals.
Forms drive your business—from HR onboarding to sales contracts. Still, teams waste precious hours rebuilding fields in outdated PDF editors. It’s the exact inefficiency trap Forrester warned about.
The burning question: AI creates art and writes code. Why are your forms still manual? 🤖
Let’s see how AI form builders are changing work, and why you should join the 71% of companies using end-to-end automation to drive success.
Here’s what we’ll dive into:
🤯Still creating forms the old way? You’re not alone
But here’s the problem:
1️⃣ You start with a PDF or Word doc.
2️⃣ Manually recreate each field in a form builder.
3️⃣ Reformat everything to be responsive.
4️⃣ Waste hours fixing layout issues.
Sound familiar?
You’re not alone. But with AI transforming content creation, design, and automation, there’s no reason form building should be stuck in the past.
🤖Meet AI form builders—Your new productivity secret
AI form builders flip the traditional approach. Instead of starting from scratch, AI reads your documents, and intelligently generates a fully functional, editable online form.
Key benefits include:
✔️ Auto-detection of fields (text, checkboxes, dropdowns)
✔️ Layout preserved and optimized
✔️ Reduced manual formatting
✔️ Ready-to-use forms in minutes
And if you’re looking for an AI form builder that actually works? Let’s talk about PlatoForms.
🔍PlatoForms: Build smarter forms With AI
PlatoForms is an AI form builder that brings automation and accuracy together. Here’s how it transforms your workflow:
Step 1: Upload your PDF
Whether it’s a job application, feedback form, or service agreement, just upload it.
Step 2: Let AI do the heavy lifting
Click " Start Now", our AI engine detects form fields, labels, and even help text—accurately mapping your form’s layout.
Step 3: Load and customize
Click “Load Form” to preview a live, online version. Make any changes you want—PlatoForms gives you full editing control, version history, and mobile-ready optimization.
Why people love it:
✅ Faster setup
✅ Accurate field recognition
✅ Secure, responsive forms
✅ Easy embedding and sharing
🧠 Whether you’re digitizing a paper form or converting a Canva design into a web form, PlatoForms makes it effortless.
💼Real-world benefits: What teams are gaining
| Team | Old Way | With PlatoForms AI |
|---|---|---|
| HR | Email static PDF forms to candidates, ask them to download, fill, and resend. | Share an online application form with workflow, automatic reminders, and real-time tracking. |
| Marketing | Spend hours rebuilding campaign forms manually based on design drafts. | Upload PDF mockups or design exports and instantly turn them into live, fillable forms. |
| Operations | Print and scan old paper forms for internal processes. | Upload the original PDFs and digitize workflows in minutes, no printing or scanning needed. |
| B2B | Send lengthy PDF contracts that clients need to print, sign, and email back. | Convert contracts into online forms that clients can fill out and e-sign securely from any device. |
Read more: Why You Need Responsive PDF Form
🏆Why AI forms deserve the spotlight
AI-powered forms are more than a convenience—they’re a leap forward in workflow automation and digital transformation. Here’s what sets them apart:
🚀 Real-time productivity
Stop wasting hours. With AI forms, what used to take a day now takes minutes.
💼 Consistency across all forms
AI ensures your layout is professional, logical, and error-free—every time.
🧾 Go paperless instantly
Old PDF? No problem. Scan, upload, and transform into a secure, mobile-ready form.
⏱ Reclaim time for what matters
Let AI handle the your forms. You focus on strategy, growth, and customer experience.
🎯TL;DR: Don’t let manual forms hold you back
In 2025, sticking to manual form creation isn’t just inefficient—it’s falling behind.
AI form builders like PlatoForms offer a better, faster, and smarter way to build.
Whether you’re working with PDFs, Canva exports, or existing paper forms, PlatoForms gives you a streamlined path to digital forms with less manual labor.
👉 Embrace AI-powered forms.
👉 Work smarter, not harder.
👉 Try PlatoForms—your AI form builder and automation forms.
