Stop using chunky paperforms. Upgrade to a seamless application process today
Modernize Your Application Process
How can applicants fill out my PDF application online?
Upload your application PDF to PlatoForms, review the fields detected by AI, and share a link with applicants. They complete it in their browser, and you receive their responses in the original PDF layout.
Convert existing PDFs into fillable web forms for hiring, volunteer sign-ups, or permit requests. If you need a new application document, start with a prompt or template in PDF Document Creator.
Go Paperless, Boost Engagement
Transform how you collect application data
Ready-to-use templates and easy sharing
Start Fast, Reach More Applicants
Already have a PDF application? Let AI detect its fields, review the results, and collect completed applications in your original PDF layout. Browse our extensive form templates library to find the perfect starting point for your application. Once your form is ready, share it instantly via direct link, QR code, or seamlessly embed it into your website. Applicants can submit their details online without printing or scanning the application.
Frictionless form filling
Pre-fill Data & Let Applicants Resume Later
Long applications can be daunting. With PlatoForms, you can send out editable invitations that pre-fill known details (like a candidate’s name or email) to save them time. Plus, applicants can securely save their progress and resume later if they need to step away to gather references or write a cover letter. No more lost progress or frustrated applicants.
Keep application data organized in one place
Collect Signatures & Supporting Documents
Applications often require more than just form inputs. With PlatoForms, you can add fields to capture electronic signatures and allow applicants to upload supporting files such as resumes, transcripts, or ID documents.All submissions are stored together with the original form structure, making it easier to review, download, and manage application data in a consistent format.
From submission to final approval
Automate Your Application Pipeline
An application’s journey doesn’t end when the submit button is clicked. Use our robust Workflow features to route applications to the right departments automatically. Set up custom rules so an HR manager reviews the application first, followed by a department head. Keep applicants in the loop with automated email confirmations, ensuring everyone stays connected and moving forward.
Start even when there is no PDF to upload
Create New Application Documents from a Template or Prompt
Need a new scholarship application, program acceptance letter, permit application checklist, or volunteer onboarding document? With PlatoForms’ PDF Document Creator, start from a blank page, describe what you need to the AI Assistant, or customize a ready-made PDF document template. Edit the wording, fields, layout, and branding in one place, then export a polished PDF or convert the same design into a fillable PDF or online form for applicants.
FAQ’S
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My application has multiple separate PDF documents. Do applicants have to fill them out one by one?
Not at all! You can use our innovative Master Form feature. It allows you to combine multiple PDF documents into a single, unified web form. Your applicant only needs to fill out their information (like name and address) once, and PlatoForms will automatically populate that data across all the different PDF files in your application packet. -
Long applications cause high drop-off rates. How can PlatoForms help?
We highly recommend using our Conversational Forms. Instead of overwhelming an applicant with a massive wall of questions, conversational forms present one question at a time. It feels more like a friendly chat than a formal exam, which significantly improves user experience and drastically increases form completion rates. -
What if I need a new application document and do not have a PDF?
Use PDF Document Creator to start from a blank page, ask the AI Assistant to draft your document, or choose a ready-made PDF template. Customize it for a job, school, volunteer, grant, or permit application, then export it as a PDF or convert it into a fillable PDF or online form. -
Can I build an application form if I don’t already have a PDF?
Yes! With PlatoForms, you can create forms from scratch using our AI form generator—just describe what you need, and the system will generate a structured form for you. To save even more time, you can also browse our Templates directory and customize a pre-built application form to match your specific requirements. -
How do we handle multi-stage application approvals (e.g., HR review, then Manager review)?
PlatoForms is built for collaboration. By setting up a form workflow, you can automate the entire approval chain. When an applicant submits their form, it can be automatically routed to HR for an initial signature, and then forwarded to a department manager for final approval, all while keeping the data secure and tracked.
