The ins and outs of online fillable forms

The Healthcare Forms Problem You Know Too Well: You’ve spent the last hour hunting for Mrs. Johnson’s intake form—the one she filled out last week on a clipboard in the waiting room. It’s somewhere in the stack. Or maybe it got filed under the wrong name. Meanwhile, your front desk is manually typing patient information from paper forms into your system, and you’re wondering if the consent forms in the file cabinet meet current HIPAA documentation requirements.

Creating a fillable PDF online used to be complicated. Tools often broke your layout, didn’t support scanned PDFs, or required you to manually rebuild every field.

Black Friday 2025 is shaping up to be another record-breaking sales weekend — but the brands that win this year won’t just have the biggest discounts. They’ll have the smoothest, fastest, least annoying checkout experience.

Filling out a form shouldn’t feel like work. Yet most online forms still do — endless boxes, walls of text, and progress bars that never seem to move.

From endless clipboards to smart, compliant workflows — the evolution of medical forms is redefining how healthcare connects with patients.

Here’s the thing about building form software in 2025: everyone’s chasing the same dream—beautiful, simple forms that anyone can fill out.

Can your collaboration stack keep up with the way your team actually works? Remote work in 2025 isn’t just chat + weekly calls. The best stacks think ahead: they summarize long threads, automate follow-ups, and make async feel natural. Below is a compact, opinionated list of five tools that play nicely together—plus quick tips to wire them into one calm system.

Hey, form builders and workflow wranglers! We’ve all opened a form that looks like a wall of boxes and thought, nope, not today. Long forms are boss fights. No save point. Most people quit halfway.

October 15th is National Form Abandonment Day! (okay, we totally made that up, but if you’ve ever rage-quit a 47-field application form, you know it should be a thing). We’ve all been there—you open a form, see a wall of text boxes, and immediately think “nope, not today.”

The problem everyone ignores When you open a form with 47 fields stacked on one page, your first instinct is probably to close the tab. That reaction isn’t user error—it’s design failure.

The emotional side: less overwhelm, more human Conversational forms = forms that feel like you’re chatting with someone instead of filling out a boring survey

Why Conversational Forms Matter Nobody likes filling out a never-ending form. But if it feels like a friendly chat? Suddenly, it’s easier to keep going. That’s the magic of conversational forms—they turn static questions into a step-by-step flow that feels human, not robotic.

Want better feedback from your customers, but not sure where to start? The right form questions can turn casual responses into powerful insights that guide product improvements, enhance customer experience, and boost retention.

Spoiler alert: It involves way less crying over printer jams Hey there, fellow humans who deal with… well, other humans at work! 👋

Ever notice how your forms feel… kinda dumb? Like, you fill out the same info over and over, they break when you need them most, and updating them requires calling your “tech person”.

You’ve built the form. You’ve shared the link. You’ve waited. And… crickets.

In this blog: Why mobile-first forms matter (a lot) Pro tips for mobile-friendly forms FAQ: Mobile form best practices

Turning a PDF into a form by hand feels like kerning every letter in a logo manually—painstaking, pixel-by-pixel, and totally unnecessary in 2025.

Cyber threats are becoming more frequent and more sophisticated. That’s why securing your online fillable form isn’t just a nice-to-have—it’s essential. Whether you’re collecting sensitive information from clients, internal teams, or external partners, PlatoForms lets you choose from different types of protection to ensure that your form is accessed only by the right people.

Your forms could be working twice as hard. These 7 PlatoForms settings are simple to enable but double your completion rates.

Transform your June marketing with interactive, data-driven campaigns that convert. June presents countless opportunities to connect authentically with your audience—from Pride Month celebrations to Father’s Day campaigns and summer product launches. In 2025’s highly competitive digital landscape, standing out requires more than just basic forms and standard CTAs.

In 2025, creating online forms is no longer a task reserved for developers. Whether you’re looking to build an online app form, set up an online register form, or make an order form online, there are now countless tools available that make it incredibly simple—even for beginners.

In 2025, AI is everywhere—powering your work, not just buzzing in headlines. Yet Forrester’s 2023 research reveals a critical gap: 75% of companies demand process optimization while only 8% provide automation training. This disconnect is bleeding profits.

EXCLUSIVE: Create your Mother’s Day giveaway in just 5 minutes! Build your winning form now → Mother’s Day spending reached a staggering $35+ billion last year, and smart businesses are already planning how to capture their share in 2025. A strategic giveaway doesn’t just generate buzz—it transforms casual browsers into loyal customers when executed properly.

As we celebrate Earth Day, it’s the perfect moment to rethink how we interact with paper. From invoices to surveys, contracts, and application forms, so much of our daily work still relies on paper. While it may seem like a small inconvenience, paper usage quickly adds up. So why not swap it for something more sustainable, efficient, and better for the planet? That’s where online forms come in.

Struggling to choose the right form builder for your business, school, or team? Whether you need customer surveys, registration forms, or workflow approvals, having the right tool makes all the difference.

Ah, the digital age - where emails flood our inboxes, notifications bombard our screens, and productivity seems like a distant dream. But fear not, fellow work warriors, for in this vast landscape of chaos, there shines a beacon of hope: Slack.

Top productivity apps for Slack Slack isn’t just for messaging—it’s a powerful hub for productivity. By integrating the right tools, your team can automate tasks, streamline workflows, and stay focused without switching between multiple apps. Here are some of the best Slack integrations to boost your efficiency:

In a world where attention spans are shorter than a TikTok clip, getting people to actually complete your online forms can feel like a battle. Whether you’re collecting customer feedback, running a market survey, or sorting through applications, online forms make life easier—when people fill them out.

March 8 is International Women’s Day, a day to celebrate women’s achievements and push for gender equality. Whether you’re hosting a women’s networking event, supporting female entrepreneurs, or running an advocacy campaign, online forms can make it all so much easier.

In today’s world, protecting sensitive health information is more critical than ever. So, what’s HIPAA all about? Why is it a non-negotiable in healthcare? And how can you make sure your practice stays compliant? Let’s break it down, explain why HIPAA compliance is vital, and show you how to achieve it in a breeze. 👩🏼‍⚕️👨🏻‍⚕️

Spring is here, and with it comes a season full of festivals, fairs, and celebrations! Whether you’re planning a spring market, an Easter event, a music festival, or a group trip, organizing everything can feel overwhelming. But don’t worry—online forms can take the hassle out of registrations, pre-orders, applications, and feedback collection. With the right tools, your event can run smoothly, leaving more time for fun and less time for paperwork!

Why did the online form get ghosted on Valentine’s Day? Because the survey said it needed more engagement! 💔😂

What we’ll cover: PDF forms in 2025: things has changed! Why choose online fillable forms? Make your website better with online forms How to start using online forms PlatoForms AI Feature: Enhancing Your Online Form Experience

As web design trends continue to evolve, so do the ways we create user-friendly and visually appealing online forms. In 2025, the focus is on smarter, faster, and more inclusive designs that leverage cutting-edge technologies. Let’s explore the top trends shaping form design in 2025 and how you can apply them to your forms using PlatoForms.

As we are close to the end of this year, we are thrilled to announce that PlatoForm has been recognized with the Best Ease Of Use Badge for its PDF by Capterra, a leading software recommendation engine that helps businesses find the right software.

In today’s fast-paced educational environment, teachers often spend a significant amount of their time on administrative tasks, which limits their ability to focus on teaching. According to a recent OECD report, digital tools can greatly reduce administrative burdens, allowing educators to redirect their efforts toward more impactful student engagement. Additionally, the NCES highlights that technology enhances communication efficiency in schools. However, many institutions continue to rely on paper-based processes, which are slow, prone to errors, and inefficient.

As we approach the end of 2024, it’s a great time to reflect on the relationships that have supported your business throughout the year—your clients. Showing appreciation for your clients is more than just a nice gesture; it’s a powerful tool for strengthening long-term relationships and driving business growth. When you thank your clients, you remind them that they are valued, which builds trust, loyalty, and an emotional connection to your brand.

Hello, healthcare heroes! 👩‍⚕️👨‍⚕️ Are you handling sensitive patient data daily and wondering how to keep it secure? You’re in the right place. Managing patient data securely isn’t just good practice—it’s mandatory under HIPAA (Health Insurance Portability and Accountability Act). And trust me, keeping that data protected can save your healthcare organization from a world of hurt (and some serious fines 💸).

Alright, picture this: you’re back from a long day, Cheetos in hand, sitting at your desk. You’ve gathered all your form submissions, but now you’re staring at a sea of numbers that feels never-ending. Overwhelming, right? But hey, not anymore! Enter PlatoForms’ Generate Submission Reports feature, here to save the day. In just a few clicks, those daunting numbers transform into eye-catching, easy-to-understand charts.

Surveys are a powerful way to gather feedback and data, but guess what? They can go horribly wrong if you don’t get the details right. A little bias here, a confusing question there, and suddenly, your data is about as trustworthy as a random internet quiz telling you what kind of sandwich you are.

In an age where digital communication and automation dominate the customer service landscape, standing out as a small business can be challenging. However, there’s a powerful yet often overlooked tool that can help small businesses foster deeper relationships and drive customer loyalty: the personalized thank-you note.

In today’s digital world, social media isn’t just for sharing photos and updates—it’s a powerful tool for connecting with potential customers. This vast audience makes social media a critical channel for reaching potential customers. One way to maximize social media’s potential is by integrating online forms directly into your posts and ads. This approach not only increases engagement but also turns casual visitors into potential leads.

Imagine browsing an augmented reality (AR) store, ready to buy a new home AI assistant. You open the order form and fill it out. Sounds cool, right? But if that form glitches, your amazing experience instantly falls apart.

How can businesses effectively increase brand awareness in today’s competitive market? This question lies at the heart of every marketing strategy, guiding companies on their quest for greater visibility and recognition. At PlatoForms, we understand the importance of amplifying brand awareness to drive success. In this guide, we’ll explore how online forms can be powerful tools for enhancing brand awareness and paving the way for sustainable growth.

Do you ever feel like you’re walking blind when it comes to understanding your customers? In today’s competitive marketplace, businesses that truly know their audience are the ones that thrive. But how do you unlock those valuable customer insights?

Employee mental health: the key to maximum productivity Imagine a thriving workplace where employees are fully engaged, motivated, and operating at their full potential. A place where absenteeism is rare, and productivity levels soar. Sound too good to be true? The reality is, achieving this ideal state is closely tied to supporting employee mental health.

Imagine you’re running an online store that sells products meant for different age groups - some items are for adults only, while others are family-friendly. You want to make sure that your customers can easily navigate to the right sections based on their age.

Most online businesses rely on online forms for lead generation, registration processes, surveys, and more. It’s a super common issue - people start filling them out but then get frustrated and just ditch the whole thing. Can you imagine losing out on over 80% of your potential customers like that? Imagine how much of your supposed sales and ROI are those!

Greetings, fellow business owners! Are you ready to take your online forms to the next level? Today, we’re diving into the world of domains and uncovering why having a custom domain for your online forms can be a total game-changer for your business.

Is real estate your bread and butter or something you’re interested in investing in? If yes, well you found the right article. 

We’ve all been there - dealing with tedious paper-based processes that seem to drag on forever. Chasing approvals, correcting mistakes, and feeling overwhelmed by the never-ending shuffle of documents. It’s a hassle we could all do without!

Choosing the right domain name is crucial for your online success. According to a study by Verisign, 68% of customers associate a company’s domain name with its brand. Your domain name is your digital address, your online identity, and it can make or break your business’s first impression. Just like choosing a company name, selecting a domain name requires careful thought and consideration.

Raise your hand if you’ve ever gotten an email with a ‘quick survey’ attached, only to open it up and be greeted by a million open-ended essay questions. You think to yourself ‘This is no survey!’ But then… what exactly is the difference between questionnaire and survey?

Sending out forms is just as crucial as creating an effective form. Whether you’re collecting customer feedback, conducting surveys, or gathering data, the way you distribute your form can impact response rates and user experience significantly.

Hey there, workflow warriors! Ever find yourself doing the tool juggle, dancing through complex workflows, or desperately needing a smoother data transfer from form submissions to other apps? If your workflow feels more like a cha-cha, we’ve got game-changing news for you: introducing PlatoForms and Make Integration, your new dynamic duo!

Ever felt the headache of wrestling with a job application form that just won’t fit the diverse roles and departments in your company? Or wished your customer feedback form could magically adapt to the unique flavors of every dining experience, offering insights that go beyond the generic? Brace yourself for the magic - PlatoForms’ cutting-edge form personalization feature not only solves these challenges but transforms your forms into captivating experiences. Meet the wizard behind it all - Set Form Logic!

Have you ever struggled to fill out an important PDF form on your smartphone? You zoom in, zoom out, but the text remains a microscopic puzzle. Frustrating, isn’t it? Non-responsive PDF forms can turn a simple task into a headache, leading to user frustration and form abandonment.

Ever ordered food online or clicked “Buy Now” in the digital shopping realm? Congratulations, you’re a seasoned navigator of the online universe! And guess what’s behind these magical transactions? Web forms - the unsung heroes making it all happen.

Ever find yourself in these spots: reading a bit, then to the phone you’re clung, eager for a movie, but patience is flung, grabbing your phone, no notifications sprung, studying’s a challenge, focus undone?